The Postgraduate Students’ Association (PGSA) and Victoria University of Wellington have negotiated this agreement in order to make clear the basic resources that will be provided to all research students. Both the PGSA and the University encourage Schools to exceed the requirements recorded in this agreement wherever possible. These resources are to be provided in addition to the general services provided to all students at the University. The Minimum Resources Agreement will apply to both full and half-time students carrying out a degree by research: a Doctorate or a Master’s degree with a 90/120 point thesis. Further, this agreement applies to students who are revising or making corrections to a thesis after it has been examined and before it is lodged in the library.
History and Overview
Candidates must be current postgraduate students at Victoria University of Wellington who are presenting their research – either as an oral or a poster presentation – at an international overseas conference. When reviewing candidates, the Faculty Research Committees will give preference to candidates who did not receive other financial support from their Faculty in the current funding round, but were nevertheless deemed worthy.
Candidates need to apply via the standard application for their respective Faculty Research Committee. Candidates are required to submit applications before the closing date. Additionally, within the application the candidate must identify that they wish to be considered for a PGSA Academic Conference Grant.
Please note: closing dates and applications vary between Faculty Research Committees. Candidates are encouraged to contact their Faculty Research Committee with any questions.
After closing dates for the various funding rounds, Faculty Research Committees will meet to consider applications. Committees may select three preferred candidates for the PGSA Academic Conference Grants. Once the committees have determined their preferred candidates, they will forward these candidate applications to the PGSA. The PGSA Executive will determine which candidates are successful, then contact recipients, and liaise with the Scholarships Office to distribute grants. The PGSA’s decision is based on the eligibility criteria presented in the full Academic Conference Grant policy document, and on the availability of funds. Evidence of conference acceptance and conference fee payment receipt must be submitted with applications.
Please note: some Faculty Research Committees have multiple funding rounds throughout the year. The PGSA has given these committees discretion to award their respective PGSA Academic Conference Grants when they see fit. This means that your Faculty Research Committee may not have funding for a PGSA Academic Conference Grants in all rounds. If there are any questions, please contact the PGSA or your Faculty Research Committee directly.
Terms and Conditions
Recipients must ensure that they are registered members of the PGSA (go to www.vuwpgsa.ac.nz/join/). In accepting a PGSA Academic Conference Grant, recipients are required to write a report for publication in future PGSA documents and present at a PGSA Interactive Forum. This requirement must be met within 12 months of acceptance of the award, but before the recipient formally completes his/her studies. Failure to comply with these Terms and Conditions may result in the recipient being asked to repay the grant.
Research Excellence Awards
Victoria University of Wellington established the Postgraduate Research Excellence Awards in 2009 which recognise research by VUW postgraduate students that:
- Displays academic rigour, excellence, originality, and/or creativity;
- Demonstrates an impact within the scholarly, economic, or wider stakeholder communities;
- Displays clarity of expression that addresses an educated but non-expert audience;
- Advances knowledge in the field and/or contributes to knowledge.
Applicants for the awards must, in not more than 1000 words, explain how their research meets the above criteria, and must provide evidence of their research in their application form.
Each award provides research funding (approximately $3000) that must be used within one calendar year. This funding will be set up as a grant in the Research Trust of Victoria University and any use must be consistent with the policies of the Research Trust.
Applicants must be VUW postgraduate students who are fully registered for a PhD or who have had their Master’s research proposal fully approved by their School. These are research degree awards – research Masters, PhD, research Doctorates. Sorry Honours, Postgrad Diplomas and taught Masters are not eligible.
Applicants who have received this award in the past are not eligible.
Note: Recipients must be enrolled at VUW to utilise the research funding.
In addition to the explanation of the importance of the research, applicants must submit evidence that is not more than two years old in one of the following forms:
- A published paper;
- A research essay (submitted for publication or suitable for publication in an academic journal);
- A chapter of a longer work (such as a book or your thesis);
- A section of a long poem;
- A cycle of shorter poems;
- A creative work and evidence of public display or performance;
- A creation of commercialised intellectual property or a patent.
No submission is to exceed 6,000 words – this includes references.
Maori Knowledge and Development
Applicants may select whether they wish to have their research considered for this award. Māori Knowledge and Development incorporates one or more of the following:
- Māori world views (both traditional and contemporary);
- Māori methods of research;
- Research that has a high likelihood of improving conditions for Māori.
Process for Marking Awards
Applications must be received no later than 5.00 pm on Friday 22nd September 2017 to be considered. Applications will be considered by a committee convened by the Vice-Provost (Research). The winners of the awards will be announced at the PGSA Victorias Awards function on Thursday 30 November 2017.
Obligations and agreements for all applicants
By entering their name on the application form, applicants agree to all terms and conditions outlined in the application form. Please note that it will be mandatory for all applicants to attend the PGSA Victorias Awards function on Thursday 30 November 2017 when the winners will be announced.
The awards provide funding to support the research of the student receiving the award and the funds may be used to support research or dissemination of the research, including travel and accommodation to collect data or attend a conference, consistent with the policies of the Research Trust.
How to apply
Applications for 2017 are now closed.
Congratulations to the 2016 Postgraduate Research Excellence Awards winners.
The Victorias Awards provide the opportunity to celebrate excellence within Victoria University and recognise the support of the postgraduate students, academic and professional staff who inspire students with their verve and passion. Join us on Thursday 30 November 2017 at 5pm in the Hunter Lounge, Student Union Building, Kelburn Campus. Tickets from firstname.lastname@example.org - $10 students, $15 staff. Award winners of the following categories will be announced:
VUW and the PGSA run an orientation session for all new postgraduate students in February each year.
The Faculty of Graduate Research run PhD orientation sessions throughout the year – for more info go to their website: http://www.victoria.ac.nz/fgr/
Victoria International run orientation sessions for all new international students each trimester – for more info go to their website: https://www.victoria.ac.nz/international
University Provided Resources
Vic Info Ihonui
Victoria Info Ihonui is your first stop for general University help, directions and information. Visit any Victoria Info Ihonui location for guidance as you find your way around campus or to ask questions about anything to do with Victoria, including student services.
Hunter Building: find Victoria Info Ihonui on Level 1 at the main entrance to the Hunter Building on Kelburn campus. Monday to Friday, 8.30am to 5pm.
Extra services: The Hunter team can also point new students in the right direction for assistance with completing their enrolments.
The Hub: Victoria Info Ihonui is located at both the Level 1 and Level 2 entrances to Kelburn Library in the Hub. Level 1—Monday to Friday, 8am to 6pm. Level 2—during library opening hours, which include weekends.
Extra services: The Hub team also provide general library assistance, IT help and referrals to specialist library and learning support services.
Kelburn library entrances (Hub Levels 1 and 2)
Bring your general inquiries about student services, library services, directions and more.
2 / 4 Waiteata Road, Kelburn Campus
Services to help students find accommodation: residence halls, private accommodation, short stay (i.e. summer)
Level 0, Easterfield Building Kelburn Campus / Ground Floor, Rutherford House, Pipitea Campus
Purchase textbooks as well as books to read for fun; grab a coffee, scone, sandwich or pie on your way.
Career Development and Employment
120 Hunter Building, Kelburn Campus
Vic Careers provides professional development, job search strategies, interview preparation and much more.
Victoria CareerHub is an online system that provides information about job seeking, career planning and graduate recruitment. Access CareerHub 24 hours a day, 7 days a week – log in with your student computing username and password: Log in to CareerHub
- Job vacancies categorised to specific requirements.
- Reminders of important dates or information.
- Career Fairs, employer information sessions, industry seminars, Postgraduate study sessions.
- Links to useful websites, career related articles.
- Frequently asked questions and answers.
- News from Careers and Employment.
8 Kelburn Parade Kelburn Campus
Spiritual and practical guidance for Christian students and staff.
Level 1 Student Union Building
Confidential counselling to support personal, academic and professional goals.
Level One, Robert Stout Building, Kelburn Parade
Disability Services provide students with a range of support services. Some of which include: alternative options for taking tests/exams, sign language interpreters, note taking support, as well as transportation services in addition to maps of accessible routes around each campus.
Early Childhood Services
67, 69, 71 Fairlie Terrace, Kelburn
Early Childhood Services provides childcare for children 0-5 years of age.
Kelburn Campus – 105 & 103D Ground Floor, Hunter Building / Pipitea Campus – Ground Floor, Rutherford House / Te Aro Campus – 139 Vivian Street, Library
Financial Advice can provide help in managing your finances, budgeting, student loans and offers free consultations.
Phone: 463 7474
Student Finance Advisers at Te Aro and Pipitea Campuses – available for short drop-in appointments: 9am-12pm – Architecture and Design Library, 1-4pm – ground floor Rutherford House. Bookable appointments also available Monday and Friday at Pipitea and every day at Kelburn. 0800 VICTORIA to book appointments. Advisers can help you apply for Hardship Fund grants to assist with medical/ dental/optical costs, printing/ binding/research-related/IT needs (eg. laptops, memory sticks, etc.) and emergencies. Loans are also available. They can prepare a budget to help you achieve your study goals, prepare financial statements required for some Scholarship applications and assist with Studylink/WINZ issues.
Student Health Service
Mauri Ora, Level 1, Student Union Building, Kelburn 463 5308
Railway West Wing level 2, Pipitea Campus 463 7474
Provides high standard, quality primary health care (including health education, health promotion, and preventative care). Experienced General Practitioners, highly trained and experienced Registered Nurses, psychiatrist, skin specialist, endocrinologist, and nutritionist are available for specialist consultations via referral through our service. Students can apply for special exam facilities and aegrotat consideration during examinations. In exceptional circumstances we may allow non-students, dependents of current students, and VUW staff to access its services.
International Buddy Programme
Are you interested in interacting with some fantastic people and sharing your knowledge of Kiwi life? Meet new students from diverse backgrounds, and learn about different cultures? By being a buddy to a new international student, you can do all this, and claim points towards the Victoria International Leadership Programme (VILP) and the Victoria Plus Programme. For more information and how to apply, please click the link: http://www.victoria.ac.nz/students/get-involved/international/buddy or contact the International Buddy Coordinator for more information: email@example.com.
Information Technology Service
Contact IT Services at firstname.lastname@example.org
IT Services provides assistance with VUW email accounts, printing, software and wireless access.
Phone: 463 5050
i. Kelburn Campus – Rankine Brown Building, Gate 3 Kelburn Parade
ii. Te Aro Campus – 139 Vivian Street
iii. Pipitea Campus (Commerce) – Ground Floor, Rutherford House
iv. Pipitea Campus (Law) – Government Buildings, 55 Lambton Quay
These library locations provide access to books, journals and computing services. http://library.victoria.ac.nz/library/
Maori Students and Ngai Tauira
42-44 Kelburn Parade Kelburn Campus
Victoria University offers resources and support for Maori students. Ngai Tauira is the Maori Students Association.
http://www.victoria.ac.nz/maori-at-victoria/tauira-hou / http://www.ngaitauira.org.nz/
Muslim Prayer Rooms
i. Kelburn: Student Islamic Centre, New Kirk Building 202A (male prayer room)
iii. Te Aro: Room VS324
VicMuslim (Muslim Student’s Association) seeks to raise awareness about Islam and provide for Muslim students attending Victoria.
i. Robert Stout Building, Level 2, RS203 Kelburn Campus
ii. Contact: Maggie.McFall (Maggie.McFall@vuw.ac.nz), Executive Assistant
- Pasifika students can find help and support through Pasifika at Vic
i. Kelburn Campus, Recreation Centre
ii. Pipitea Campus, Rutherford House
Recreation Services provides a wide range of activities to help you achieve your fitness goals. http://union.vuw.ac.nz/reccentre
Location: 10 Kelburn Parade, Kelburn Campus Website: http://www.victoria.ac.nz/study/student-finance/scholarships
Full list of postgraduate scholarships or visit the Scholarships Database www.victoria.ac.nz/scholarships
For further information contact:
Manager Scholarships / PhD Admissions: Sue O’Donnell email@example.com 463 7493
Senior Scholarships Officer / PhD Admissions Administrator: Barry Lewis Barry.firstname.lastname@example.org 463 5061
PG Scholarships Officer: Hariaty Abu Hassan Hariaty.AbuHassan@vuw.ac.nz 463 5557
Admissions Administrator: Tiso Ross email@example.com 463 5233 extn 8008
Student Disputes Resolution
14 Waiteata Road, Kelburn Campus
Student Disputes Resolution assists with issues surrounding student safety, conflict or misconduct. http://www.victoria.ac.nz/disputes-advice/index.aspx
Kelburn Campus – Level 0, Kirk Wing, Hunter Courtyard, Kelburn Parade
Pipitea Campus - Rutherford Ho0use
One-to-one appointments available at Kelburn and Pipitea for all aspects of your studies. Phone 463 5908 or email firstname.lastname@example.org
Student Learning offers services including undergraduate seminars (study and exam skills), postgraduate seminars (e.g. research skills), writing workshops, as well as assistance with math and statistics.
Online resources: http://www.victoria.ac.nz/st_services/slss/whatweoffer/postgraduate.aspx
For more information: contact Dr Deborah Laurs, Postgraduate Learning Advisor: email@example.com
VUW Counselling Service
Mauri Ora, Level 1, Student Union Building, Kelburn Clinics & Vivian Street
Hours: weekdays 8.30am-5pm Phone: 463 5310
Postgraduate study is a time of professional and personal integration. In addition to the usual stresses of student life, postgraduate students face unique problems such as the difficulty of sustaining self-autonomy/confidence over an extended period, the absence of the familiar under-graduate structure, the sheer loneliness of remaining enthusiastic about a very specialised area of study and the complexities that can arise within the supervisory relationship. Counselling can assist with these issues, providing a safe place to offload, helping with perspective, clarity and direction. Learn new strategies to cope with common problems such as perfectionism, procrastination, low self-esteem. The counselling service is available to all Victoria students. Appointments booked by calling in or phoning (available 9am-4pm) for a 50 minute session.
VUWSA (VUW Students Association)
Student Union Building, Level 4, Kelburn Campus
The Student Union offers support services for undergraduate and postgraduate students at Victoria. http://www.vuwsa.org.nz/
VUWSA office, Level 4, Student Union Building
Web: http://www.vuwsa.org.nz/support/advocacy-and-advice/ Email: firstname.lastname@example.org Phone: 4636984
VUWSA offers all students a free, professional and confidential advocacy service, which is 100 per cent independent from the University. Whatever your issue: course related, plagiarism or misconduct, assessments marked unfairly, unable to continue your course, employment dispute or an accommodation predicament, financial challenges with WINZ / Studylink, or family/ relationship issues, our advocacy service is here to support and help you. They will listen to you, explore options/risks, support, coach and work with you towards a solution which is in your best interest. They can provide you with information, advice, explain university regulations and processes, suggest options, help you to prepare and/or attend meetings with you, advocate on your behalf, facilitate communication and mediate disputes, debrief with you or simply direct and refer you to other services.
Vic Plus Awards
Victoria Plus is managed by the Careers and Employment team, whose office is located at 120 Hunter Building. We are committed to supporting students in all faculties. Students are encouraged to join the programme at recruitment and orientation events, via clubs, when participating in student leader programmes on campus and from staff in departments.
Engaging in the Vic Plus programme helps to develop leadership, social responsibility and employability skills. Students receive regular communication and mentoring and their progress is monitored by staff. There are three components to the programme and it can be completed at an introductory Certificate level and full Award level. Students are involved in activities, attend skills workshops, produce a reflective ePortfolio, participate in a range of experiences, many in a voluntary capacity, which provide leadership opportunities and support others. The activities which count towards Victoria Plus are varied and challenging, such as student mentoring and academic learning support; leading in clubs and societies; working as a class rep; assisting new students at orientation or helping in a Wellington community service. Volunteer Wellington and Volunteering NZ are strategic partners and enjoy a good relationship with VUW. For more info go to: www.victoria.ac.nz/victoriaplus
Level 2, Easterfield Building, Kelburn Campus
Hours: Weekdays 9am-5pm Phone: 04 463 5350
Victoria International (VI) will help you from your arrival in Wellington right through to graduation. Student Advisors can help with cross-cultural adjustment and settling in at Vic and in Wellington, university policy and academic progress, personal issues or how to cope with the stress of studying. The Victoria International Leadership Programme, the International Buddy Programme, Vic Overseas Exchange Programme are also run from the VI office. All visa and insurance matters can be addressed by our Visa and Insurance Officers. We look forward to meeting you!
Community Constable Service
Wellington Central Police Station (51 Victoria Street Wellington)
Speak with police liaison officer, Ross Barnett, regarding crime or safety issues.
Justice of the Peace
i. Kelburn Campus – Central Library, Vic Info Ihonui, Level 2
ii. Pipitea Campus – Railway Station West Wing, Level 1, Room 13
- The Justice of the Peace provides assistance with certifying documents, witnessing signatures as well as taking declarations and affidavits.
Wellington City Mission
200 Riddiford Street, Newtown, Wellington
The Wellington City Mission operates a variety of support services for youth, families, the elderly as well as a food bank. http://www.wellingtoncitymission.org.nz/public/